BOOKING TERMS & CONDITIONS
PAYMENT AND CONFIRMATION
To secure your booking we must have received your completed, signed booking form, together with a deposit for 25% of the total holiday cost within 7 days of confirmation. After that period SARL Northstar Chalets reserves the right to re-market the holiday.
Once we receive the deposit payment and booking form you will receive a confirmation invoice from us. The outstanding balance is then due 10 weeks before you travel. SARL Northstar Chalets will send you a notification reminder of this on the date.
For bookings made within 10 weeks of departure, SARL Northstar Chalets requires 100% of the holiday costs, after which, you will receive the holiday confirm invoice.
Payment are to be made by debit/credit card, by cheque made out to SARL Northstar Chalets, or by bank transfer. There is a 2.75% charge for payments made by credit card.
The signatory of the booking form must be over 18 years of age and as signatory for the booking is confirming that they have read and agreed to the booking terms & conditions set out in this document. The signatory is liable for full payment of the booking on behalf of any guests in his/her party.
If you fail to make payments on time, we reserve the right to cancel your booking. This will be treated as a cancellation by you and you will have to pay the cancellation charges set out below. We will carry out our due diligence to contact you during this period.
SARL Northstar Chalets will only take instruction from the booking signatory regarding any special and/or additional booking requirements the party requests. Any other guest contact/instruction will need to confirmed by the party leader.
CANCELLATION BY YOU
A cancellation by you will only be effective when notification has been received in writing by SARL Northstar Chalets and we reserve the right to levy a cancellation charge.
If cancellation is more than 10 weeks before departure, the deposit will be returned to you in full. Within 10 weeks of departure the following rates of forfeit shall apply.
▪Less than 10 weeks 60% of total
▪Less than 8 weeks 80% of total
▪Less than 6 weeks 100% of total
If no written notice of cancellation is received and the client does not travel, cancellations will be deemed to have been received on the day of departure. SARL Northstar Chalets reserves the right to resell any part of the cancelled holiday, and this shall in no way alter our right to levy cancellation charges.
CANCELLATION BY SARL NORTHSTAR CHALETS
In exceptional circumstances, SARL Northstar Chalets reserves the right to cancel your holiday for the dates you have reserved. This is exceedingly unlikely, but should this occur, you will be refunded in full.
Should we be forced to cancel or change your holiday due to circumstances or events out of our control, amounting to force majeure (e.g. war, riots, industrial disputes, terrorism, natural disasters, fire, any technical problems to transport, closure or congestion of airports or similar events, weather, lack of snow), you will be expected to claim on your insurance for a full refund of all monies paid.
SARL Northstar Chalets reserves the right to decline a booking and in such instance will refund any monies received. SARL Northstar Chalets liability to the customer will never exceed the amount paid by the customer for their holiday.
SARL Northstar Chalets will ensure your holiday accommodation and services provided by ourselves are those of the standard as described to you in our marketing.
- All clients undertake to behave in such a manner as in no way to cause damage, distress, danger or annoyance to other clients, property and/or any third party. The contract of any client in breach of this clause shall be terminated forthwith and SARL Northstar Chalets shall have no further contractual obligations.
All damages and breakages will be charged to the client and must be paid before vacating the premises or if a damage deposit is being held, the amount will be deducted from the final refund of the damage deposit.
Furthermore, SARL Northstar Chalets will not accept liability for loss or damage to personal property. In this event, you would be expected to make a claim under your travel insurance policy. SARL Northstar Chalets accepts no responsibility for any loss, delay or additional costs incurred due to adverse weather conditions.
b) All clients agree that snowsports are a hazardous and dangerous activity and that whether they are on their own, or with a qualified snow instructor, or otherwise, clients are voluntarily exposing themselves to risk of accident, damage, death, loss and/or personal injury by skiing/boarding and in so doing participate strictly at their own risk.
All clients agree that they will not hold SARL Northstar Chalets responsible for any personal injury to a client (including death or disability) or damage to a client’s property caused as a result of a client’s decision to go skiing/boarding.
c) All guests using the hot tub facilities do so at their own risk and SARL Northstar Chalets can accept no responsibility for any accidents/injuries sustained. You will be presented with SARL Northstar Chalets hot tub rules and guests are expected to read and comply with them. If there are any questions on the rules please ask a member of staff. Guests with any heart or circulatory conditions, on any medication and pregnant women are advised to seek medical advice prior to use.
Children under 12 years must be supervised by an adult at all times.
d) Whilst SARL Northstar Chalets is not liable for any disturbance, noise or activities caused by any third party in the vicinity of our property we will do our upmost to limit this upon notification.
As part of this contract you as signatory hereby agree to guarantee payment for any chargeable services requested by any member of your group both before and during your holiday. You will be presented with a summary of any such charges at the end of your stay and will be required to make full payment before departure or it will be deducted from the damages and incidentals deposit submitted with this booking form.
Guests are asked to treat the property and all its fixtures and fittings with care and respect. SARL Northstar Chalets will be entitled to recover the cost of any damage caused by any member of your group.
Behaviour deemed unacceptable will result in the termination of your holiday and you shall have no right to a refund for your holiday or any expenses incurred as a result of the termination.
SARL Northstar Chalets reserves the right to request a damage deposit on top of the total cost of the holiday. This deposit is fully refundable 7 days after your departure from the chalet, less any repair/replacement costs as a result of damage caused by anybody in your party. If costs exceed the damage deposit you will be liable for any outstanding balance.
As a condition of booking you must have taken appropriate insurance.
Your signature on the booking form confirms that you have done so.
Medical treatment and the cost of repatriation in the event of an emergency can be very expensive and it is therefore vital that you and your party are adequately insured.
SARL Northstar Chalets are unable to accept responsibility for any costs that you or anyone in your party may incur as a result of failing to take out appropriate insurance.
▪Your accommodation will be ready from 14.00 on the day of your arrival. If you wish to arrive before this time, please advise us so that we can make suitable arrangements.
▪Check out time on the day of departure is 10.00. If you are leaving later or skiing on your last day, we will happily store your luggage until departure.
▪Upon arrival in our property please take the time to familiarise yourself with the layout, taking specific attention to the location of fire exits.
▪If travelling with children please also ensure you familiarise yourself and your children (as appropriate) with the location of property entrances/exits, stairs and balconies to ensure the upmost safety for all.
▪No outdoor shoes are to be worn inside the property, please ensure you travel with appropriate indoor footwear.
▪No smoking is allowed in the property under any circumstance.
▪Arrangements for babysitting can be made but please note that this is an additional service and ideally needs to be arranged in advance